What Property Management System collects
- Tenant name, contact details, and lease agreement terms
- Billing, invoice, and payment history
- Maintenance requests and related correspondence
- Property, unit, and occupancy details
Why we collect it
- Tenant and lease administration
- Billing and payment tracking
- Coordinating and tracking maintenance requests
- Owner and occupancy reporting
Retention
Tenant and lease records are retained for the duration of the tenancy plus the period the deploying property manager determines is required for landlord-tenant recordkeeping.
Standard that applies to every app we build
Regardless of which product above you're using, we hold every app we build to the same baseline:
Security
Data in transit is encrypted (HTTPS/TLS). Access to production data is role-based and limited to what a user's job requires. Where a product is deployed per-client (such as our Timekeeping & HRIS system), each client gets its own isolated database rather than a shared, pooled one.
International transfer
Hosting infrastructure may be located outside your country (for example, in Singapore-based cloud regions). Where that happens, we require the same standard of protection described in this policy regardless of where the data is physically stored.
No sale of data
We do not sell personal data collected through any app we build, and we do not use it for advertising.
Children's privacy
Our software products are built for businesses and their employees, tenants, members, or customers — they are not directed at children, and we do not knowingly collect data from anyone under 18 through them.
Automated processing
Where a product includes automated flagging (for example, suspicious-activity alerts in our Employee Monitoring software), that flag is a signal for a human reviewer at the deploying business — it does not by itself trigger any automated decision with legal or similarly significant effect on an individual.
Changes to this policy
We may update this policy as our products or applicable law change. The “Last updated” date at the top of this page reflects the current version.
Your rights
If you are an end user of one of our software products (an employee, tenant, member, or customer of the business that deployed it), that business is generally the right first contact for accessing, correcting, or deleting your data, since they control the account. Subject to applicable law — including the Philippine Data Privacy Act of 2012 — you may also reach us directly and we will route your request to the relevant deploying business or respond ourselves where we are the controller.
Contact
- Email: chromaticsoftwares@gmail.com
- Phone: +63 9762352221
- Location: Metro Manila, Philippines
See also our company-wide website Privacy Policy.